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If your website, social posts and sales pitch all sound like they come from three different companies, you don’t have a communication problem. You have a brand messaging framework problem. A solid framework is what turns scattered marketing into a clear, repeatable story that customers actually remember. In this guide, we break down exactly what a brand messaging framework is, what goes inside it, and how to build your own in 6 steps, with concrete examples from different industries. What Is a Brand Messaging Framework? A brand messaging framework is a structured document that defines what your brand says, how it says it, and why it matters to your audience. It’s the internal playbook that aligns your marketing, sales, customer service and product teams around the same core narrative. Think of it as the bridge between your brand strategy (positioning, mission, values) and your day-to-day content (ads, landing pages, emails, sales decks). Why Small Businesses Need One Consistency: Everyone on your team communicates the same value, the same way. Speed: Writing content becomes faster because the building blocks already exist. Differentiation: You stop sounding like every competitor in your category. Conversion: Clear messaging removes friction in the buying decision. The 5 Core Components of a Brand Messaging Framework Before jumping into the 6-step process, here are the building blocks every framework should include: Component What It Defines Positioning Statement Where your brand sits in the market and in the customer’s mind. Value Proposition The unique benefit you deliver and why customers should care. Messaging Pillars 3 to 5 key themes that support your value proposition. Brand Voice & Tone How your brand sounds in writing and conversation. Tagline & Boilerplate Short, memorable expressions of your brand essence. How to Build a Brand Messaging Framework in 6 Steps Step 1: Write Your Brand Positioning Statement Positioning is the foundation. It answers: Who are you for, what do you offer, and what makes you different? A simple template: For [target audience], [brand name] is the [category] that [unique benefit], because [reason to believe]. Example (SaaS): For small ecommerce teams, Shopify is the commerce platform that lets you launch and scale a store without a developer, because every tool you need is built in or one click away. Example (Local bakery): For families in Lyon who care about real food, Maison Léa is the neighborhood bakery that bakes everything from scratch each morning, because we still use the same sourdough starter from 1962. Step 2: Run a Competitor & Audience Analysis You can’t differentiate if you don’t know what’s already out there. Map out: The top 3 to 5 competitors in your space. Their value proposition, tone, and recurring keywords. Customer reviews and forum threads to spot unmet needs. Your audience’s pains, motivations and objections. The goal is to find a messaging gap you can credibly own. Step 3: Craft Your Value Proposition Your value proposition translates positioning into a customer-facing promise. Keep it under two sentences and focused on outcomes, not features. Example (Fitness app): Get fitter in 20 minutes a day, no gym, no guesswork. Personalized workouts that adapt to your body and your schedule. Example (B2B accounting service): Close your books in days, not weeks. We combine certified accountants with automation so growing companies always know where they stand. Step 4: Define 3 to 5 Messaging Pillars Pillars are the recurring themes that support your value proposition. Every blog post, ad or sales deck should ladder up to at least one of them. Example (Sustainable fashion brand): Traceable materials from farm to fabric. Fair-pay production in audited workshops. Built to last, repaired for free. Timeless design, never trend-driven. For each pillar, write: A one-line key message. 2 to 3 proof points (data, testimonials, certifications). Sample phrases your team can reuse. Step 5: Set Your Brand Voice and Tone Voice is your personality (consistent). Tone is how that personality adapts to context (variable). Document both with do’s and don’ts. Trait We are We are not Confident Direct, evidence-based Arrogant or pushy Friendly Warm, conversational Cheesy or overly casual Expert Clear, educational Jargon-heavy Example (Fintech for freelancers): Voice = smart best friend who happens to be an accountant. Tone shifts to reassuring during onboarding, more playful in social posts, strictly factual in legal emails. Step 6: Write Your Tagline and Boilerplate Once everything above is locked, distill it into short assets your team will use everywhere: Tagline: 3 to 7 words that capture your brand essence. Elevator pitch: 1 to 2 sentences explaining what you do. Boilerplate: 3 to 4 sentence company description for press, partnerships and footers. Tagline examples by industry: Coworking space: “Work better, together.” Pediatric dental clinic: “Smiles that grow with them.” AI analytics tool: “Decisions, in clear English.” Brand Messaging Framework Example (One-Page Recap) Here’s what a finished framework can look like for a fictional plant delivery startup called Verdura: Positioning For city dwellers who kill every plant they buy, Verdura is the plant subscription that guarantees survival, because each plant ships with a personalized care plan. Value Proposition Healthy plants delivered monthly, matched to your light and lifestyle. If one dies, we replace it free. Pillars 1. Matched to your home. 2. Survival guaranteed. 3. Sustainably grown. 4. Easy unboxing. Voice Encouraging, expert, slightly witty. Tagline “Plants that actually live.” Common Mistakes to Avoid Writing for yourself instead of your customer. Test every line against “so what?”. Too many pillars. If everything matters, nothing matters. Stick to 3 to 5. Confusing voice with tone. Voice stays. Tone flexes. Letting the framework collect dust. Review it once a year and after every major product or audience change. How Magnetik Can Help At Magnetik, we help small and mid-sized businesses go from “we kind of know what we do” to a clear, conversion-ready messaging system. If you want a brand messaging framework built with you (not handed over as a 60-page PDF nobody reads), get in touch. FAQ What is the difference between brand messaging and brand positioning?

Most articles about brand positioning statement examples trot out the same five names: Nike, Apple, Coca-Cola, Amazon, Tesla. Useful? Maybe. Realistic for a founder running a 4-person SaaS or a local bakery? Not really. This post takes a different angle. Below are 9 real brand positioning statement examples from small businesses across different industries, with a clear breakdown of why each one works. The goal is simple: give you concrete patterns to model, not corporate theory you can’t apply on Monday morning. What Is a Brand Positioning Statement (Quick Refresher) A brand positioning statement is a short internal sentence (or two) that defines: Who you serve (target audience) What category you compete in What unique benefit you deliver Why customers should believe you (proof or reason) The classic template looks like this: “For [target customer] who [need/problem], [brand name] is the [category] that [unique benefit], because [reason to believe].” Now let’s see how real small businesses actually use it. 9 Brand Positioning Statement Examples From Small Businesses 1. A Vegan Skincare Startup (DTC e-commerce) Statement: “For eco-conscious women aged 25 to 45 who distrust mainstream beauty, Bloomroot is the plant-based skincare brand that delivers clinical-grade results without animal testing or synthetic fillers, because every formula is co-developed with certified dermatologists and uses traceable, organic ingredients.” Why it works: Tight demographic + psychographic targeting (“distrust mainstream beauty”) Addresses two objections at once: efficacy and ethics The reason to believe is concrete (dermatologists + traceability), not vague 2. A Local Coffee Roaster Statement: “For Lyon residents who value craft over convenience, Maison Cafe is the neighborhood roaster that delivers single-origin coffee roasted within 48 hours of purchase, because we source directly from 12 farms we visit personally each year.” Why it works: Geographic anchor (“Lyon residents”) makes it ownable for a small business The 48-hour promise is a measurable differentiator The reason to believe (12 farms, personal visits) is something Starbucks literally cannot say 3. A Freelance B2B Copywriter Statement: “For Series A SaaS founders who need to convert trial users into paying customers, Sarah Chen Copy is the conversion copywriter who rewrites onboarding flows and pricing pages, because every project is built on 50+ user interviews from your actual customer base.” Why it works: Niche target (Series A SaaS) instead of “businesses” Specific deliverables (onboarding + pricing pages) instead of “copywriting” The 50+ interviews is a differentiator most freelancers won’t match 4. A Boutique Fitness Studio Statement: “For busy professionals over 35 who feel intimidated by traditional gyms, Pulse Studio is the small-group strength training space that guarantees personalized coaching in classes capped at 6 people, because every session is led by a certified physiotherapist.” Why it works: Targets an emotion (intimidation), not just a demographic The 6-person cap is a hard, verifiable promise Physiotherapist-led training reframes the entire competitive category 5. A Sustainable Children’s Clothing Brand Statement: “For parents of toddlers who refuse to choose between durability and ethics, Petit Loop is the children’s clothing brand designed to be worn, returned, and resold within our circular system, because every garment is built to last 3+ owners and made from GOTS-certified organic cotton.” Why it works: The “circular system” creates a category of one “3+ owners” is a quantifiable durability claim It tackles a real parent tension head-on 6. A Niche Accounting Firm Statement: “For independent creative agencies billing between 500K and 5M per year, Ledger Co is the accounting partner that handles project-based revenue recognition and freelancer compliance, because our team spent 10 years in-house at agencies before founding the firm.” Why it works: Revenue range filters out the wrong clients on purpose Speaks the exact language of the buyer (project-based revenue, freelancers) The “10 years in-house” credential is impossible to fake 7. An Indie Mobile App (Productivity) Statement: “For ADHD adults who’ve abandoned every to-do app they’ve tried, Tasklane is the task manager that works in 5-minute sprints with built-in body-doubling, because it was built by a team of three founders who all have ADHD diagnoses.” Why it works: Brutally specific audience (ADHD adults, app fatigue) Names a unique mechanism (5-minute sprints + body-doubling) Founder-market fit is the strongest possible reason to believe 8. A Local Wedding Photographer Statement: “For couples planning intimate weddings under 50 guests in Provence, Studio Olive is the documentary photographer who captures the day without staged poses, because every wedding is shot solo on film with same-week delivery of a curated story album.” Why it works: Combines geography + wedding size + style for ultra-precise targeting “No staged poses” is a clear stylistic stake in the ground Film + same-week delivery is a counterintuitive promise that stands out 9. A B2B Cybersecurity Consultancy Statement: “For European mid-market manufacturers facing NIS2 compliance, Northgate Security is the cybersecurity consultancy that delivers audit-ready documentation in under 90 days, because our consultants are former CISOs from the industrial sector.” Why it works: Rides a current, urgent regulatory wave (NIS2) The 90-day timeline is a buyer’s exact pain point Former CISO credentials are highly defensible Patterns We Can Extract From These 9 Examples If you read all 9 statements back-to-back, three patterns emerge: Pattern What It Looks Like Why It Wins Hyper-niche audience “Series A SaaS founders”, “ADHD adults”, “Lyon residents” Small businesses can’t beat big brands on broad markets Quantified promise “48 hours”, “6 people”, “90 days”, “3+ owners” Numbers force clarity and feel verifiable Founder/team as proof “Former CISOs”, “All have ADHD”, “10 years in-house” Authentic credentials are impossible to copy How to Write Your Own (in 4 Steps) Define one painfully specific customer. Not “small businesses” but “3-person law firms in Berlin handling immigration cases.” Pick the category you want to own. Be honest about what you actually sell, then narrow the wording. Identify one quantified differentiator. A number, a timeframe, a guarantee. Vague benefits won’t survive. Add a reason to believe. Founder background, methodology, certifications, partnerships. Something a competitor can’t copy-paste. Common Mistakes to Avoid Writing for everyone: If your statement could fit any

Brand Identity vs. Brand Image: Why the Difference Changes Everything If you have ever used the terms brand identity and brand image interchangeably, you are not alone. Most business owners and even some marketers mix them up daily. But confusing these two concepts can quietly erode your brand’s credibility, consistency, and customer trust. In this guide, we break down the difference between brand identity and brand image, show you real-world examples, and explain why aligning both should be a top priority for any business that wants to grow sustainably. What Is Brand Identity? Brand identity is everything you intentionally create to shape how your company presents itself to the world. It is the sum of all the elements you control, from your logo and color palette to your tone of voice and core values. Think of brand identity as your company looking in the mirror and deciding: “This is who we are, and this is how we want people to see us.” Key Elements of Brand Identity Visual identity: Logo, typography, color system, iconography, photography style Verbal identity: Brand name, tagline, tone of voice, messaging frameworks Values and mission: What you stand for and why your company exists Brand personality: The human traits you associate with your brand (e.g., bold, friendly, innovative) Products and services: What you offer and how it reflects your positioning Customer experience design: How you intend every touchpoint to feel In short: Brand identity is what you decide your company stands for and how you choose to express it. What Is Brand Image? Brand image is the perception that actually exists in your audience’s mind. It is formed through every interaction a person has with your brand, whether you orchestrated that interaction or not. Unlike brand identity, you do not fully control brand image. It is shaped by: Customer experiences (positive and negative) Word-of-mouth and online reviews Social media conversations Press coverage and public relations Competitor comparisons Cultural context and personal biases In short: Brand image is what people believe your company stands for, regardless of what you intended. Difference Between Brand Identity and Brand Image: Side-by-Side Comparison The table below highlights the core distinctions clearly: Criteria Brand Identity Brand Image Who defines it? The company (internal) The audience (external) Nature Active and intentional Passive and perceptual Control level High (you create it) Limited (you influence it) Focus How you want to be seen How you are actually seen Built through Strategy, design, messaging Experiences, reviews, word-of-mouth Can it change quickly? Yes (rebrand, new guidelines) Slowly (perceptions take time to shift) Example Apple positions itself as innovative and premium Most consumers perceive Apple as innovative and premium A Simple Way to Remember the Difference Here is the simplest framework you will ever need: Brand identity = what you say about yourself Brand image = what everyone else says about you Branding = the ongoing work of making #1 and #2 match When brand identity and brand image are aligned, you get trust. When they are misaligned, you get confusion, and eventually, lost customers. Real-World Examples of Brand Identity vs. Brand Image Example 1: Patagonia (Strong Alignment) Brand identity: Patagonia positions itself as an environmentally conscious outdoor apparel company. Its mission statement literally reads, “We’re in business to save our home planet.” Brand image: Consumers overwhelmingly perceive Patagonia as authentic and environmentally responsible. The company backs up its identity with action, from donating profits to suing the government over public land protections. Result: Near-perfect alignment between identity and image. This consistency fuels fierce customer loyalty. Example 2: A Fast-Fashion Brand Claiming Sustainability (Misalignment) Brand identity: Several fast-fashion companies have launched “eco-friendly” product lines, positioning themselves as sustainable. Brand image: Consumers and watchdog organizations quickly spotted the gap. Reports of greenwashing damaged public trust, and the brand image became one of inauthenticity. Result: A painful mismatch between identity and image, leading to backlash, boycotts, and negative press. Example 3: Tesla (Evolving Image) Brand identity: Tesla identifies as a cutting-edge clean energy and electric vehicle company accelerating the world’s transition to sustainable energy. Brand image: While many consumers still see Tesla as an innovator, public perception has become increasingly complex due to leadership controversies and quality concerns. The brand image is no longer a perfect mirror of the brand identity. Result: A reminder that brand image is a living thing. Even strong brand identities need continuous reinforcement through consistent actions. Why Aligning Brand Identity and Brand Image Matters When your brand identity does not match your brand image, the consequences are real: Eroded trust: Customers feel misled when the experience does not match the promise. Higher churn rates: People leave brands that feel inconsistent or inauthentic. Wasted marketing spend: If your messaging says one thing but public perception says another, your campaigns will underperform. Difficulty attracting talent: Employer brand suffers when there is a visible gap between what a company claims and how it is perceived. On the flip side, when identity and image align: Customer loyalty deepens. Word-of-mouth amplifies your message organically. Premium pricing becomes possible because trust reduces price sensitivity. Every marketing dollar works harder because the audience already believes what you are telling them. How to Align Your Brand Identity With Your Brand Image Alignment does not happen by accident. Here is a practical roadmap: 1. Audit Your Current Brand Perception You cannot fix what you have not measured. Use surveys, social listening tools, and review analysis to understand how your audience currently perceives your brand. Compare these findings to your stated brand identity. 2. Identify the Gaps Ask yourself: Do customers describe us the way we describe ourselves? Are there recurring complaints or misconceptions? Is our visual identity sending the right signals? Does our customer experience match our brand promise? 3. Strengthen Your Brand Identity Foundations If your brand identity is vague or outdated, perception will drift. Invest in a clear, documented brand strategy that covers: Mission, vision, and values Brand positioning and differentiators Visual identity system Tone of voice and messaging guidelines Customer

Retargeting vs Remarketing: Two Strategies, One Goal If you have ever searched for a product online and then seen ads for it everywhere you go, you have experienced retargeting or remarketing in action. These two terms are tossed around interchangeably in digital marketing conversations, but they are not the same thing. Understanding the distinction between retargeting and remarketing can help you spend your ad budget more wisely, recover lost conversions, and build stronger relationships with your audience. In this guide, we break down what each strategy is, how they differ, when to use one over the other, and how small businesses can put both to work in 2026 and beyond. What Is Retargeting? Retargeting is a paid advertising strategy that targets people who have previously visited your website or interacted with your content but left without converting. It works primarily through tracking pixels and cookies placed on your site, which then allow ad platforms to serve personalized display ads to those visitors as they browse other websites, social media feeds, or apps. How Retargeting Works (Step by Step) A visitor lands on your website or a specific product page. A small piece of code (a pixel) drops a cookie in their browser. That visitor leaves your site without making a purchase or filling out a form. As they browse other sites or social platforms, your ad network recognizes the cookie. Your tailored ad is displayed to that visitor, reminding them of your brand or product. The visitor clicks the ad and returns to your site to complete the desired action. Common Retargeting Channels Google Display Network Meta (Facebook and Instagram) Ads LinkedIn Ads Programmatic ad platforms (e.g., Criteo, AdRoll) YouTube pre-roll and in-stream ads TikTok Ads Key takeaway: Retargeting is focused on reaching anonymous or semi-anonymous website visitors through paid ad placements on third-party sites and platforms. What Is Remarketing? Remarketing is a broader re-engagement strategy that typically uses direct outreach channels like email, SMS, or push notifications to reconnect with people who are already in your database. These are contacts you know: existing customers, email subscribers, or users who previously shared their information with you. How Remarketing Works (Step by Step) A customer makes a purchase, signs up for your newsletter, or abandons their shopping cart. Their email address or phone number is stored in your CRM or email platform. You create a targeted campaign (email sequence, SMS message, etc.) tailored to their past behavior. The customer receives a personalized message encouraging them to return, repurchase, or complete an action. Common Remarketing Channels Email campaigns (cart abandonment emails, win-back sequences, product recommendations) SMS and MMS messages Push notifications CRM-driven audience uploads to ad platforms (e.g., uploading a customer list to Google or Meta) Key takeaway: Remarketing focuses on re-engaging known contacts using owned channels and first-party data, with email being the most common method. Retargeting vs Remarketing: Side-by-Side Comparison The table below summarizes the core differences between retargeting and remarketing so you can see them at a glance. Criteria Retargeting Remarketing Primary Channel Paid display ads, social ads Email, SMS, push notifications Audience Type Anonymous or semi-anonymous website visitors Known contacts (customers, subscribers) Tracking Method Cookies, pixels, device IDs Email addresses, CRM data, first-party data Primary Goal Bring back visitors who did not convert Re-engage existing customers or warm leads Cost Model Pay-per-click or pay-per-impression (ad spend required) Cost of email/SMS platform (often lower cost) Funnel Stage Top to mid funnel (awareness and consideration) Mid to bottom funnel (decision and loyalty) Personalization Level Moderate (based on pages visited, actions taken) High (based on purchase history, preferences, behavior) Dependency on Third-Party Cookies Higher (though evolving with cookieless solutions) Lower (relies on first-party data) Why the Confusion? A Note on Google’s Terminology Part of the reason these terms are mixed up so often is that Google itself uses the word “remarketing” to describe what most marketers would call retargeting. Google Ads “remarketing campaigns” are, in practice, pixel-based retargeting campaigns that serve display ads to past website visitors. This has muddied the waters for years. So if you see “remarketing” inside Google Ads, just know it refers to ad-based retargeting. Outside of Google’s ecosystem, the industry consensus is closer to what we have outlined above: retargeting equals ads, remarketing equals email and direct outreach. When to Use Retargeting Retargeting is your best bet when you need to recapture attention from visitors who left your site without giving you any contact information. Here are the most effective scenarios: 1. High Website Traffic, Low Conversion Rate If your site gets plenty of visitors but few of them convert, retargeting ads remind those people about your offer as they continue browsing the web. This keeps your brand top of mind. 2. Product Awareness Campaigns When launching a new product or service, retargeting helps reinforce your message to people who showed initial interest by visiting your landing page or watching a video ad. 3. E-Commerce Product Page Visits A shopper viewed a specific product but did not add it to their cart. Dynamic retargeting ads can show them the exact item they looked at, often with a compelling offer, across display networks and social feeds. 4. Lead Generation Funnels If someone visited your service page or pricing page but did not fill out the contact form, a well-crafted retargeting ad can nudge them back. Retargeting Example for a Small Business Imagine you run a local fitness studio. A visitor checks out your class schedule page but does not sign up. Over the next two weeks, they see a Facebook ad offering a free first class. That is retargeting at work. When to Use Remarketing Remarketing shines when you already have a relationship with the person and you want to deepen it or reactivate it. These are the best use cases: 1. Cart Abandonment Recovery The classic remarketing play. A customer adds items to their cart and leaves. You send a follow-up email within a few hours reminding them about the items, sometimes with a small

Why SPF, DKIM, and DMARC Matter for Your Business Email If you send emails from your business domain, whether it is newsletters, invoices, or day-to-day communication, you need to prove to receiving mail servers that those emails are legitimate. Without proper authentication, your messages can land in spam folders or, worse, someone else can send emails pretending to be you. That is exactly what SPF, DKIM, and DMARC solve. These three DNS-based protocols work together to authenticate your outbound email, protect your brand from spoofing, and dramatically improve your deliverability rates. In this guide, we will walk you through each protocol, explain what it does in plain language, and give you step-by-step instructions to configure them on your domain using popular DNS providers like Cloudflare, Namecheap, GoDaddy, and Google Domains. We will also include practical examples for Google Workspace and Microsoft 365. Quick Overview: SPF vs. DKIM vs. DMARC Before diving into the setup, here is a quick comparison of what each record does: Protocol What It Does Record Type SPF (Sender Policy Framework) Specifies which mail servers are allowed to send email on behalf of your domain TXT DKIM (DomainKeys Identified Mail) Adds a cryptographic signature to outgoing emails so the recipient can verify the message was not altered TXT (or CNAME) DMARC (Domain-based Message Authentication, Reporting & Conformance) Tells receiving servers what to do when SPF or DKIM checks fail, and sends you reports about authentication results TXT Think of them as three layers of security. SPF checks the sender’s IP address. DKIM checks the message integrity. DMARC ties them together with a policy and gives you visibility through reports. What You Need Before You Start Make sure you have the following ready: Access to your domain’s DNS settings (through your registrar or DNS provider such as Cloudflare, Namecheap, GoDaddy, etc.) Admin access to your email platform (Google Workspace, Microsoft 365, or another provider) A list of all services that send email on your behalf (marketing tools, CRM, transactional email services, etc.) A dedicated email address or group to receive DMARC reports Step 1: Set Up Your SPF Record What an SPF Record Looks Like An SPF record is a TXT record added to the root of your domain. It lists the mail servers and IP addresses authorized to send email for your domain. Here is a basic example: v=spf1 include:_spf.google.com ~all Let us break that down: v=spf1 – declares this is an SPF record (version 1) include:_spf.google.com – authorizes Google Workspace mail servers ~all – soft fail for any server not listed (emails may still be delivered but flagged) SPF Records for Common Email Providers Email Provider SPF Include Value Google Workspace include:_spf.google.com Microsoft 365 include:spf.protection.outlook.com Mailchimp include:servers.mcsv.net SendGrid include:sendgrid.net Brevo (formerly Sendinblue) include:sendinblue.com Zoho Mail include:zoho.com How to Combine Multiple Services in One SPF Record If you use Google Workspace for daily email and Mailchimp for newsletters, your SPF record would look like this: v=spf1 include:_spf.google.com include:servers.mcsv.net ~all Important rules to remember: You can only have one SPF record per domain. If you add a second one, both will break. SPF has a 10 DNS lookup limit. Each “include” counts as one or more lookups. Keep your record lean. Use ~all (soft fail) while testing. Switch to -all (hard fail) once you are confident everything is working. Adding the SPF Record to Your DNS Log in to your DNS provider (Cloudflare, Namecheap, GoDaddy, etc.). Navigate to your domain’s DNS management or Advanced DNS section. Add a new TXT record with these values: Host / Name: @ (or leave blank, depending on the provider) Type: TXT Value: your SPF string (e.g., v=spf1 include:_spf.google.com ~all) TTL: 3600 (or Auto) Save the record and wait for DNS propagation (usually a few minutes to a few hours). Step 2: Set Up DKIM Signing How DKIM Works DKIM uses a pair of cryptographic keys. Your email provider signs each outgoing message with a private key. The receiving server looks up the corresponding public key in your DNS and uses it to verify the signature. If the message was modified in transit, the check fails. Setting Up DKIM in Google Workspace Go to the Google Admin console (admin.google.com). Navigate to Apps > Google Workspace > Gmail > Authenticate email. Select your domain and click Generate new record. Choose a DKIM key bit length (2048-bit is recommended). Google will display a TXT record value. Copy it. Go to your DNS provider and create a new TXT record: Host / Name: google._domainkey Type: TXT Value: the string provided by Google Save the DNS record and wait for propagation. Return to the Google Admin console and click Start authentication. Setting Up DKIM in Microsoft 365 Go to the Microsoft Defender portal (security.microsoft.com). Navigate to Email & collaboration > Policies & rules > Threat policies > Email authentication settings > DKIM. Select your domain. Microsoft will provide two CNAME records that you need to add to your DNS: selector1._domainkey.yourdomain.com pointing to selector1-yourdomain-com._domainkey.yourtenant.onmicrosoft.com selector2._domainkey.yourdomain.com pointing to selector2-yourdomain-com._domainkey.yourtenant.onmicrosoft.com After DNS propagation, return to the Defender portal and enable DKIM signing for the domain. DKIM for Third-Party Senders If you use tools like Mailchimp, SendGrid, or HubSpot, each of them will have their own DKIM setup instructions. Typically, they will ask you to add one or two CNAME or TXT records to your DNS. Always check the documentation of each tool and verify the records are live before activating DKIM on their platform. Step 3: Set Up Your DMARC Record DMARC is the final piece. It tells receiving servers what to do when an email fails SPF and DKIM checks, and it gives you reporting so you can monitor what is happening with your domain’s email. Important: Before setting up DMARC, make sure both SPF and DKIM are properly configured and working. DMARC depends on at least one of them passing and being aligned with your From address. Understanding the DMARC Policy Options Policy Tag Value What It Does p=none Monitor only No action is taken on failing